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A View from the Trenches: the C-Suite’s Role in Organizational Transformation

| Posted by Peter Karlson Follow 0 Followers , reviewed by Shane Hastie Follow 11 Followers on Jul 12, 2017. Estimated reading time: 10 minutes |

Key Takeaways

  • An understanding of the common pitfalls of organizational transformations and how some organizations have overcome them
  • The importance of gaining commitment to the transition goals from everyone within a company, starting with the C-suite
  • Advice for individual C-level executives to help increase an organization’s transformational success
  • Real-world examples from companies that have undergone organizational transformations

It would be hard to find a business that didn’t place the attributes of an Agile approach – flexibility, predictability, quality and speed to market – as priorities for their organization. So it is no surprise that many organizations, in an effort to stay competitive, are undergoing company-wide transformations based on Agile principles.

According to the recent State of Agile survey, Agile adoption has been steadily on the rise. In a survey of 4,000 respondents, a total of 43% work in development organizations where the majority of their teams are Agile. Today only 4% of respondents work in a completely traditional or non-Agile development organization, which marks a stark contrast from 2009 in which 31% of respondents worked where there were two or less teams practicing Agile.1

Practicing Agile at the team level, or practicing any of its related methodologies and processes, is distinct from undergoing a company-wide transformation. Having worked with a variety of tech-focused clients in both arenas, it’s clear that full organizational transformations remain a challenge - and it’s no surprise to find many organizations faltering along the way. If finding new ways for businesses to compete and drive innovation are priorities, why do so many companies fail to achieve their transformation goals? The answer often lies with company leadership and an inability to lead the massive cultural shift necessary for a company-wide transformation.

C-Level Led Cultural Shift

Transformations in tech-focused companies impact not just the development team, but the entire organization. Transformations represent a fundamental shift in how an organization as a whole thinks, acts, and produces. They are collaborative, self-organizing, open, and efficient, but changing the way an entire organization operates - from the way teams are organized to how they interact with clients - takes time and a willingness to trudge through the initial discomfort and uncertainty of change.

Recent data from the State of Agile survey shows that three of the top four reasons why Agile projects fail fall under the category of culture. Culture at "odds with agile values" accounted for 46% of answers, while both "lack of management support" and "lack of support for cultural transition" accounted for 38% of answers each.2

"The success or failure of any transformation often starts at the executive level," notes Natalie Divney, an executive with extensive experience leading change management and organizational transformation initiatives. "Leadership needs to embrace, but not mandate, the change, and then clearly communicate to the entire company what’s changing and what the goals are for the entire organization."

Internal Change Agents Help Drive Vision

Experience shows that while leadership teams and the CEO must share a vision for and commitment to the change, one change agent isn’t enough. Change must flow from the top down and be continually messaged and driven by champions throughout the company. To help drive positive change, these champions must be aligned with the overall company vision and be equipped with the tools necessary to keep their piece of the transformation on track. And communication needs to flow in all directions. Priorities and goals are often communicated down to each department, but what happens when development has feedback that impacts overall timelines? We recently uncovered a client issue where important feedback from the development teams was being communicated to project management, but never reached the c-suite. Leadership was unaware of feedback that directly impacted organization-wide goals. Communicating early successes to the entire organization through the leadership team and through change champions is essential and helps to build the positive momentum needed for continued transformational success.

Individual C-Level Roles Must Shift Too

Executive teams must work together to communicate a shared vision for the company’s future and an unwavering commitment to its transition. True transformation is not an overnight effort; it requires continuous improvement and a drive to always be better than the day before. There are however, additional shifts and changes that individual C-Level roles must prioritize for an organizational transformation to be successful. While all companies have long-standing organizational barriers that work counter to an Agile approach, it is the leadership team’s job - everyone from the CEO to the CPO - to eliminate these obstacles. If these challenges remain then morale, productivity, and ultimately the success of the transformation will hang in the balance.

The CEO’s Role: Leading the Shift & Establishing Clear Goals

Equally as important as being the driving force behind a company-wide cultural shift is the need for the CEO to recognize that leadership may be uneasy about transformational changes. As part of the cultural shift, roles will change and management styles will need to be tweaked. In an Agile approach, teams are cross-functional, collaborative, iterative, and self-managing. These changes may make senior leaders anxious, but can be alleviated with training specifically for executives. Clear, direct and transparent communication from the CEO to the rest of the leadership team - and a willingness to undergo continuous training alongside C-level peers - will go a long way. The CEO and the rest of the leadership team must be willing to operate in a more decentralized environment where others are empowered to make decisions and course correct without being penalized for initial missteps.

Newly formed cross-functional teams eliminate counterproductive corporate silos and create a greater need for clear goals and alignment. What are the metrics that matter most? And how are we going to measure them? Finally, how can I ensure that we’re mapping to our overall business goals? These are questions the CEO needs to continually address, for without clear and consistent communication throughout the organization, frustration will build and transformation pillars may begin to crack.

The CFO’s Role: New Ways to Budget and Allocate Resources

The CFO must work closely with the CEO and the rest of the leadership team on key elements including budgeting for the transformation, resource allocation, and guidance on future financials. An Agile approach calls for a new way of funding initiatives, moving from project funding to a more team-based approach. Instead of funding projects upfront, an iterative environment calls for incremental funding - a process that may initially seem unnatural for employees.

When it comes to funding the transformation, the CFO should have a clear sense of the scope and duration of the project and a realistic view of the initial ROI. This includes the long-term benefits, like a better ability to forecast, quicker product cycles, and faster time to market. We recently worked with a client that went through the initial process of analyzing and planning, only to determine that they had not budgeted properly for the scope of the overall project - a fast path to frustration. Internal and external stakeholders look to the CFO for guidance on what’s working, and in many cases, on what elements of the business are on shaky ground. The CFO’s commitment to organizational change matters, and key audiences - including investors - take notice.

The CHRO’s Role: Organizational Restructuring & Company-Wide Training

The role of a Chief HR Officer (CHRO) can be one of the most important in a company transformation. According to Forrester Research, 40% of businesses note that a lack of cross-functional teams is one of the most common barriers in successfully adopting Agile. The top reason? An inability for people to change their behaviors to map to Agile principles.3 Both issues fall to HR to help resolve.

From planning and possibly launching the necessary programs to achieve a smooth cultural shift, to making sure all employees across the organization (including the C-Suite) receive ongoing and effective training and coaching, the Chief HR Officer must wear many hats during an organizational transformation. The CHRO is instrumental in planning and rolling out new team structures that embrace flexibility in both roles, and is also responsible for designing responsibilities and new compensation plans that reward individuals in their new roles.

The CIO’s Role: Supporting New Infrastructure Demands

A company-wide transformation undoubtedly means that the infrastructure demands of the organization will change. The Chief Information Officer (CIO) must be in lockstep with the company’s vision so that infrastructure investments are made effectively and efficiently. Without the technology to back up the organizational changes, quality and predictability - two key tenets of transformation - will suffer and impact the entire transformation. While it is important for all C-Level executives to keep the lines of communication open to their teams and throughout the organization, it is essential for the CIO to listen to the needs of their evolving company. The CIO must also be able to communicate back to his or her team on the business goals that the entire company is driving toward.

The CTO’s Role: Creating Development Sub-Culture & Supporting Collaboration

As the leader of the development teams, the Chief Technology Officer (CTO) must ensure that he or she breaks down the barriers within development to build and support collaborative, self-organizing teams. Another important role for the CTO is overseeing a transformation sub-culture within the development team that allows for resources to be easily swapped, which eliminates the risk of having a single point of failure element in their system. Like their C-Level counterparts, CTOs can no longer operate from the confines of their team but must instead have an ongoing seat at the table to discuss the organization’s transformation goals and how best to reach them.

It is also essential that the CTO ensure that Agile protocols are followed regularly and consistently. Daily standups, sprint reviews, and retrospectives cannot simply be a box that is checked. The team must commit to these ceremonies and need to understand the purpose of doing them. Clients often tell us that they no longer spend time on one or more of these vital meetings. Instead of improving them, they drop the meetings completely, which works directly against the tenants of Agile.

The CPO’s Role: Setting Product Direction & Vision

The Chief Product Officer (CPO) is responsible for setting the strategic product direction, engaging with customers and translating that market intelligence into an internal product vision - although a product roadmap per se is in direct conflict with Agile principles. The CPO must quickly master working in a dynamic and collaborative environment created by the company-wide cultural shift so that all facets of the product, including client and market needs, are considered throughout the newly formed cross-organizational teams. Often times a CPO is charged with leading a somewhat fragmented team, where a disconnect between product management and product owners exists. The CPO needs to ensure coordination with all roles to build a valid vision and product strategy.

Consider the repercussions to overall company transformation goals if the project management team does not adhere to Agile principles with the rest of the organization. One of the most common issues we see with our clients is the lack of process around ever-changing customer requirements. If these needs are not factored into the development team’s two-week sprints for instance, project timelines and budgets will slip.

Businesses of all sizes and across all industries are continually looking for an edge to set them apart from their competition. For many, the answer lies in a commitment to a full organizational transformation aimed at increasing flexibility, quality, and speed to market, while at the same time lowering costs and fostering ongoing innovation. But coming out on the other side of transformation efforts with positive results isn’t guaranteed. True organizational transformations require unwavering dedication from the entire C-Suite. It is this company-wide cultural shift, as well as a long-term commitment to change that ultimately impacts the C-Suite, the teams they lead, and their likelihood of success.

References

[1]. The 11th Annual State of Agile Report

[2]. The 11th Annual State of Agile Report

[3]. The 2015 State Of Agile Development

About the Author

Peter Karlson is the Founder and CEO of NeuEon, a boutique consulting company focused on combining strategic technology transformation with practical implementation. A technology executive with over 20 years of experience as a CTO, Peter is passionate about helping companies make smart technology decisions and helping organizations of all sizes succeed. Learn more here.

 

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